Content

The content section is your first destination to manage the structure and content of your website.

Polls

Only one poll can be active on the website at any one time. When you create a new poll the old one is automatically archived. You cannot delete the currently active poll, to disable polls altogether you can turn off the polls feature, see Manage features for more details.

The polls feature is not intended as a survey tool or to provide accurate or reliable voting type feedback. While BeaconBee CMS attempts to ensure duplicate votes are not recorded, the methods used do not rise to the level of security or scientific reliability necessary for serious voting in most cases. Think of the polls feature as entertaining engagement of users, rather than a methodical way of determining outcomes.

The polls applet also has a link to previous polls page that shows the results for all previous polls.

Another way to solicit more expansive user feedback is to use a form maker page (see Form maker page) and your own processes to analyse and interpret the outcome.

Add a poll

 Add a poll

To add a new poll, enter the poll's name and the poll's question and click on [Save]. Polls work best when you keep the question simple with only a few options.

Managing existing polls

 Managing existing polls

You can edit an existing active poll at any time by clicking on [Edit]. You can also delete past polls by clicking on [Delete]. The total number of counted votes is displayed next to the poll name.

Add a new poll option

 Add a new poll option

When editing a poll you can change the poll's name and question as well as the poll's options. Each option will be presented as a radio button on the website. The fewer the number of options the more likely users will participate.

Manage existing poll options

 Manage existing poll options

Flash

BeaconBee CMS supports the integration of Flash elements within your website's design. By default Flash animations are turned off as in the figure below.

Manage homepage flash animation

 Manage homepage flash animation

BeaconBee CMS also provides a built in simple but effective Flash animation which uses images you upload along with text captions. You can also upload your own flash file created externally for use on your website.

Flash animations when enabled are only available structurally on the website homepage where they replace the main hero image when available in your design. You can also add Flash animations directly from the Media Library into any rich text content across the entire site giving you complete flexibility in how to use these animations.

Control panel

Using the control panel you can set a number of site wide options.

Changing password

 Changing password

To change your password enter your password and confirm it then click on [Save] as illustrated in Figure “Changing password”. To change the password successfully the password and the confirmation must match.

Mark as under construction

 Mark as under construction

To disable access to your website and instead mark it as under construction tick and the box and optionally enter the copy to be displayed when a user attempts to view any page on your website then click [Save] as illustrated in Figure “Mark as under construction”. This can be useful when you are still building your website structure and content or if you are planning to undergo major changes to the site. If you do not provide an under construction message a default one will be used. To take your website out of under construction mode you must untick the box and save your changes, simply deleting your under construction message (if any) will not de-activate under construction mode, but will revert to the default system message instead.

Changing interface

 Changing interface

Depending on your provider and package two or more interfaces may be made available to you. Different interfaces utilise different user interface and display technologies and are appropriate for different browsers and computers. For example, the standard interface is suitable for older computers and browsers while the liquid interface is more suitable only if you use the latest computer and browser technologies. If more than one interface is made available to you, you can switch interfaces by selecting the desired interface from the list and click [Save]. You will then be taken to the interface of your choice and your selection will be remembered when next you log on to manage your site. As this is a user specific setting, any changes you make to your interface settings will not have any impact on other users managing your site (if any).

Managing contact email address

 Managing contact email address

All emails originating in the website are sent to an email address you set using the form in Figure “Managing contact email address”. This includes emails received when users fill in a contact us or form maker forms, subscribe or unsubscribe to newsletters as well as alerts when new user accounts are created or new orders received when the eCommerce features are available and enabled.

Manage site name

 Manage site name

The site name is used to identify the site in the customer extranet as well as being displayed in the title of the browser when viewing your website. This could be your company or trading name or the description of your service or product for example. Because of the importance search engines attach to the text in the browser title, it pays to choose this name carefully and change it when needed to ensure it reflects your business and SEO objectives.

Manage contact us page options

 Manage contact us page options

The contact us page type in Contact Page allows the user to customise a drop down selection box with the values you enter in the dialogue illustrated in Figure “Manage contact us page options”. Enter one value per line as you would like it to be displayed on the front end of your website. If would like the drop down selection to be omitted simply delete all options.

Manage content workspace

 Manage content workspace

All content activities for the current logged in user such as editing or deletion of existing content or addition of new content that has not yet been published by the user are listed in the user workspace providing a quick shortcut to current workspace items. As content changes are published or discarded these items disappear from the user workspace.

Media library

The media library is the central repository of digital resources including images, video, audio, Flash and downloadable files. These can be organised and stored in the media library and then used in your content across the site using the built-in rich text editor.

Adding a new folder to the media library

 Adding a new folder to the media library

To help organise your resources you can create folders both at the root of the media library and within other folders.

Adding a new resource to the media library

 Adding a new resource to the media library

You can add resources to the library by selecting the type of the resource file and providing a title. It is important to select the correct type of resource which corresponds to your file to ensure the automatically generated display template does not product errors when you try to use the file in your content. If in doubt or your resource type is not currently supported select the File resource type which supports any file making it available for download without attempting to parse it and display it correctly.

Media library resources listing

 Media library resources listing

The content of any folder in the media library is presented as a list. Long lists are broken down to pages to make it easier to navigate to your desired resource.

For each resource you are able to move the file to another existing folder within the media library by selecting the destination folder from the {Media Library} drop down selection and clicking [Move].

You can also view the resource by clicking on [View]. The information you see will depend on the resource type selected. For example images are displayed along with any additional information associated with it while files are presented as a downloadable link.

To upload a replacement file for a resource or alter any of the information associated with it, click on [Edit]. To permanently delete the resource click on [Delete] keeping in mind that this operation can not be undone and any instances where you used this resource in content will need to be edited to avoid the content appearing to be broken. For example, if you upload an image to the media library, use it in a rich text page and then delete the image the rich text page will display a broken image where the deleted image was placed. Similarly users trying to download a file from a link you created to a file you subsequently deleted will receive an error message.

Media library resource navigation options

 Media library resource navigation options

When editing, each resource has specific fields available for editing aside from the resource name, these are listed in Media library types. In each case if you would like to keep your changes click on [Save], or to discard any changes made since the last save, click on [Back to View].

Media library resource editing

 Media library resource editing

The only common field for all resources is the content name. Figure “Media library resource editing” also shows an example of contextual help, where available click on the question mark icon to see more information about the item.